Media Planning and Strategy
There are many changes taking place in the media environment in
the present times. Perhaps at no other time in history have so many changes
taken place that significantly alter the media decision process. As a result,
media planning has become more complex than ever before.
An overview of media planning
The options in the media planning process include mass media
such as television, newspapers, radio, and magazines (and the choices available
within each of these categories) as well as out-of-the-home media such as
outdoor advertising, transit advertising, and electronic billboards. While at
first glance the choices among these alternatives might seem relatively
straight-forward, this is rarely the case. The characteristics of each
alternative must be considered, along with many other factors. The product or
service being advertised affects the media planning process.
Basic Terms and Concepts
Media planning is the series of decisions involved in delivering the
promotional message to the prospective purchasers and/or users of the product
or brand. The media plan is the guide for media selection. It requires
development of specific media objectives
and specific media strategies (plans
of action) designed to attain these objectives.
The medium is the
general category of available delivery systems, which includes broadcast media
(like TV and radio), print media (like newspapers and magazines), direct mail,
outdoor advertising, and other support media. The media vehicle is the specific carrier within a medium category. Reach is a measure of the number of
different audience members exposed at least once to a media vehicle in a given
period of time. Coverage refers to
the potential audience that might receive the message through a vehicle.
Finally, frequency refers to the
number of times the receiver is exposed to the media vehicle in a specified
period.
The media plan
The media plan determines the best way to get the advertiser’s
message to the market.
Problems in Media
Planning
Insufficient Information
While a great deal of information about markets and the media
exists; media planners often require more than is available. Some data are just
not measured, either because they cannot be or because measuring them would be
too expensive.
Inconsistent Terminologies
Problems arise because the cost bases used by different media
often vary and the standards of measurement used to establish these costs are
not always consistent.
Time Pressures
It seems that advertisers are always in a hurry—sometimes
because they need to be; other times because they think they need to be.
Actions by a competitor require immediate response.
Difficulty Measuring Effectiveness
Because it is so hard to measure the effectiveness of
advertising and promotions in general, it is also difficult to determine the
relative effectiveness of various media or media vehicles.
Developing the media plan
Activities involved in developing
the media plan
Establishing media Objectives
Just as the situation analysis leads to establishment of
marketing and communications objectives, the media situation analysis should
lead to determination of specific media objectives. The media objectives are
not ends in themselves. Rather, they are designed to lead to the attainment of
communications and marketing objectives.
Developing and Implementing Media
Strategies
The Media Mix
A wide variety of media and media vehicles are available to
advertisers. While it is possible that only one medium and/or vehicle might be
employed, it is much more likely that a number of alternatives will be used.
The objectives sought, the characteristics of the product or service, the size
of the budget, and individual preferences are just some of the factors that
determine what combination of media will be used.
Target Market Coverage
The media planner determines which target markets should receive
the most media emphasis. Developing media strategies involves matching the most
appropriate media to this market by asking, “Through which media and media
vehicles can I best get my message to prospective buyers?
Geographic Coverage
The objective of weighting certain geographic areas more than
others makes sense, and the strategy of exerting more promotional efforts and
dollars in those areas follows naturally.
Scheduling
The primary objective of scheduling is to time promotional
efforts so that they will coincide with the highest potential buying times. For
some products these times are not easy to identify; for others they are very
obvious. Three scheduling methods available to the media planner are -
continuity, flighting, and pulsing.
Reach versus Frequency
Since advertisers have a variety of objectives and face budget
constraints, they usually must trade off reach and frequency. They must decide
whether to have the message be seen or heard by more people (reach) or by fewer
people more often (frequency).
Graph of effective reach
Creative Aspects and Mood
The context of the medium in which the ad is placed may also
affect viewers’ perceptions. A specific creative strategy may require certain
media. Because TV provides both sight and sound, it may be more effective in
generating emotions than other media; magazines may create different
perceptions from newspapers. In developing a media strategy, marketers must
consider both creativity and mood factors.
Flexibility
An effective media strategy requires a degree of flexibility.
Because of the rapidly changing marketing environment, strategies may need to
be modified. If the plan has not built in some flexibility, opportunities may be
lost and/or the company may not be able to address new threats. Flexibility may
be needed to address market opportunities and threat, availability of media and
changes in media.
Budget Considerations
One of the more important decisions in the development of media
strategy is cost estimating. The value of any strategy can be determined by how
well it delivers the message to the audience with the lowest cost and the least
waste.
Evaluation and Follow-up
Measures of effectiveness must consider two factors: (1) How
well did these strategies achieve the media objectives? (2) How well did this
media plan contribute to attaining the overall marketing and communications
objectives? If the strategies were successful, they should be used in future
plans. If not, their flaws should be analyzed.
Computers in Media Planning
Advanced planning models have been around since at least 1963; for
the most part these models have met with limited success. Programs based on linear
programming, simulation and iteration have been adopted by a number of
agencies, but there remains a great deal of skepticism regarding their
practicality. Computers have been used, however, to automate each of the four
steps involved in planning and strategy development. While the art of media
strategy has not been mechanized, advances in the quantitative side have
significantly improved managers’ decision-making capabilities while saving
substantial time and effort.
Characteristics of Media
To this point, we have discussed the elements involved in the
development of media strategy. One of the most basic elements in this process
is the matching of media to markets. Each medium has its own characteristics
that make it better or worse for attaining specific objectives.